Facility Coordinator at Kuehne + Nagel


Facility Coordinator | Geel | req54135

We are looking for a Facility Coordinator in our Contract Logistics site in Geel.


The goal is to ensure excellent service and support to employees and customers.


Hard & Soft Services Facility Coordination

  • provide effective front desk service for all internal and external customers/contractors including:
  • Delivery and coordination of timely answers and solutions to daily requests, according to existing directives and licenses
  • Schedule and execute regular site checks agreed in service contracts and organize the necessary actions for hard & soft services
  • Manage the supplier performance and ensure it meets agreed service delivery standards
  • Request and evaluate supplier offers, look for competitive alternatives
  • Plan, prepare and support internal moves
  • Control and maintain the CAFM
  • Act as a SPOC (Single Point Of Contact) in case of alarms
  • Control consumptions of Gas, Water and Electricity
  • Supervise external warehouses
  • Assist in local Facility Management projects
  • Ensure the proper execution of hard services by concerned team members

Quality Monitoring

  • carry out periodical site checks ensuring the sites are clean, in good order, noting defects and non-compliancy issues and coordinate follow up on action items
  • assist the facility manager to monitor services standards on both soft & hard services
  • assist the facility manager to ensure the infrastructure complies with all statutory regulations and codes of practice


  • working on department guidelines and standard procedures:
  • operate and maintain an effective filing system for the department
  • local superuser for our CAFM record and monitor all costs and expenses for all facility budgets process invoices
  • process audit reports & technical inspections and coordinate follow up actions
  • ensure building plans are being kept up to date
  • assist with preparing and tendering contracts ensuring commercial competitiveness
  • provide administrative support to the facility manager, arranging meetings, filing and purchase orders


  • providing facilities or maintenance service in a busy organization
  • complaints handling and follow up on procedures
  • You understand compliance requirements and working with service level agreements
  • You dispose of a great amount of enthusiasm and commitment to learn about and get involved in
    the department's activities
  • You have the ability to prioritize the workload, to work under pressure with a high level of organizational proficiency and initiative against challenging deadlines
  • You have good numeracy skills and the ability to process invoices accurately and efficiently
  • You are a goal-oriented, organized team player who can encourage his team and are able to mentor, lead and have the personality to deal tactfully, calmly and effectively with a wide range of people from within and outside the organization.
  • You manage a small team of caretakers.
  • You are self-motivated and self-directed
  • You work accurate and with precise attention to detail
  • You do not have a 9 to 5 mentality


We offer a position within a fast developing Contract Logistics environment with a competitive salary and opportunities for further development within the Kuehne + Nagel Group.


With over 82,000 employees at some 1,300 locations in over 100 countries, the Kuehne + Nagel Group is one of the world's leading logistics companies.


Recruitment Team