Xtra Maritime & Logistics Noord | 27.06.2025 | Antwerp
Bediende Office Management (Shipping)
Job description
For our client located on the beautiful “Eilandje”, we are looking for an Office Management Clerk who excels in processing administrative tasks within a maritime company. You are the driving force behind the company, ensuring efficient follow-up of vessels alongside your colleagues.
You report directly to the Operations Manager, together you are responsible for operational administration such as:
• Bills of Lading and other cargo/vessel operation related documentation & administration, customs matters.
• Keeping our database up to date.
• Communication with other regional Saga Welco Offices, Agents, Stevedores, and Customers: cost enquiries, status/ETA updates of vessels, Notices of Arrival, requests & information, schedules, claims correspondence, …
• Issuance of Freight, Demurrage & Despatch invoices.
• Tracking, issuing and approval of invoices, planning and tracing of settlements.
• Supporting Operations Superintendents/vessel operations where needed.
• Office Administration: reception, mailbox, archive, statistics, purchases, general office & visitor arrangements, …
Who are you?
You are organized, take initiative, and you can work independently. Some other requirements:
• Is inquisitive, rational, and responsible.
• Excels at administrative work, which is structured and detailed.
• Team player!
• Excel knowledge!
• Has previous experience with shipping business / freight forwarding / cargo documents.
• Has a relevant logistical education.
• Languages: fluent Dutch and English, French and other languages are an advantage.
Offer
• You will join a close-knit team who will gladly support you.
• Competitive salary with additional benefits such as group and health insurance, … + possibility to work from home 2 days a week
• Extensive training opportunities
• Employer involvement and recognition for your work.
• Office located on the beautiful Eilandje. Perfect place for lunch with the team!
Interested in this position? Contact me by [email protected] or 0472/18.35.09.
Xtra Maritime & Logistics Noord
Xtra Harbour Select is al meer dan 10 jaar vertrouwd met het verzorgen van het professioneel welzijn van zowel bedrijven als kandidaten.
Dit voor de ruime logistieke sector met als niches expeditie & shipping, douane en supply chain.
Onze meerwaarde is dat we steeds binnen onze niche werken en zo perfect vanuit onze ervaring kunnen spreken. De persoonlijke toets krijgt u er bovenop!
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